2026 Minutes

Donington Parish Council

Minutes of the meeting held on Thursday 2nd April 2026 at The Ruby Hunt Centre.

Present Cllrs: Mark Rollinson, Stuart Harris, Phil Lovell, Jane Stanley, Chris Wray, Kevin Geaney.  

District Cllrs: Margaret Geaney.

Sarah Phillips (Clerk) and 5 members of the public.

Public Forum

• Thanks were given to allow a duck house on Mill Pond.
• There are speeding issues on Church Street.

To receive updates from County Councillors

To receive updates from District Councillors

District Councillor Geaney reported the following:

• New garden waste scheme starts this week.
• The company working on Pinchbeck Road is being charged £2000 a day for the road being shut and is expected to be for another 7 days.The money is going to highways and was felt that the funds should be used on surrounding villages.Further discussions will take place with Cllr King.
• Complaints have been received for mud being on the roads,

38/26. To receive apologies for absence and acceptance of any reasons given

Apologies of absence received from Cllr Jane King, Cllr David Hawkins, Cllr Eleanor Stevenson and Cllr Gill Lunn.

39/26. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011

Declaration of interest declared by Cllr Wray for item 49/26 - planning.

40/26. To receive Notes of the last meetings held on Thursday 5 March 2026 to be approved as minutes

It was RESOLVED to accept the notes of the meeting held on Thursday 5th March 2026 to be approved as the minutes.

41/26. To appoint for co-option vacancy

Three applications were received for the co-option vacancy.  Anna Hodgeson received the highest number of votes and was duly coopted.

42/26. To receive Clerk’s report on matters outstanding and updates from previous meetings

The clerk confirmed that Cllr Harris now has access to the bank account.

43/26. To receive Chair’s updates

• There are still issues to be sorted with toilet meter readings and total energy overpayment.
• LALC has been appointed as the internal auditor.
• Permission has been given for a duck house.

44/26. To discuss the maintenance quote for Hunters Way and the Cemetery

It was agreed that a tree survey needs to be completed.

It was proposed by Cllr Wray, seconded by Cllr Harris with all in agreement for works to be completed on the hedges and trees subject to the lowest quote being received.  The clerk was asked to contact contractors.

45/26. To discuss and agree upgrade of CCTV equipment

It was RESOLVED to purchase the upgraded CCTV equipment and have the old camera removed off the pole.

The clerk to investigate who can have access to the CCTV.

46/26. To discuss drains in the Market Place

There are issues with the drains.  Cllr Rollinson will discuss further with Cllr King.

It was RESOLVED that Cllr Rollinson to get a contractor to deal with the issue.

47/26. To agree a start date for all councillors to use gov.uk email addresses

It was agreed that all councillors would be using by the next meeting in May.  It was requested that the clerk reset the passwords.

48/26. To discuss a donation to Donington Summer Fete

It was RESOLVED to give a £300 donation which was proposed with Cllr Harris, seconded by Cllr Wray with the majority in favour.

49/26. Planning:

H04-1282-25 - Erection of self build agricultural - Land at Gibbet Fen Fen Road (A52) – no comments and recommended for approval.

50/26. Polices for approval

The following policies were approved and can be added to the website.

• Standing Orders
• Financial Regulations
• IT

51/26. To Receive Updates of Committees

• Cemetery/Allotments - Scribe will now be used for allotments so there will be a digital record.
• Finance -

• Cllr King will be given access to the library accounts.
• The clerk will be applying for a debit card so purchases can be made on Amazon business account.
• Rent for Red Cow to be checked.
• Lease has now been completed.
• Canva to be removed from payments.
• Toilet cleaner will be added to payroll.

• Human Resources – no update.
• IDEA

A car boot sale will be taking place on 4 April on Flinders Park 1pm until 4pm.

The asset transfer is progressing well.

The clerk has brought up issues on what has been spent on the library account.

• Planning – See item 49/26.
• Red Cow Paddock - no further action.

52/26. To Receive Members Reports

• Funds of £90.00 were given to the clerk to pay into the bank account for the market.
• A discussion took place on increasing parking spaces.PL agreed to look into it further and report back.
• No further information on the gate and being wheelchair accessible.

53/26. To Receive Correspondence

North Drove – Quadring – It was agreed that it was not a matter for the parish council.

A letter has been received from a resident from Church Lane who has shared concerns about teachers parking over dropped kerbs and illegally.  A discussion took place and agreed a letter will be sent to the school asking for staff not to block access to the house and also raise concerns for emergency vehicles.

Closed Session

It was requested to go into closed session which was proposed by Cllr Phil Lovell and seconded by Cllr Kevin Geaney.   A meeting is taking place next week with Flinders Founders and Cllr Harris has spoken to some companies who deal with skate parks.

Date of next meeting Thursday 7 May 2026

Signed:                                                                        Date: