November 2025 Minutes
Minutes of the meeting held on Thursday 6 November 2025 at The Ruby Hunt Centre.
Present Cllrs M. Rollinson, S. Harris, D. Hawkins, K. Geaney, J. King, P. Lovell, G.
Lunn, J. Stanley, S. Walsh, N. Campbell, District Cllr M. Geaney and 3 members of the
public. Clerk Clare Proudfoot.
PUBLIC FORUM
Question raised regarding cutting back vegetation on Hunter’s Way footpath. Cllr M.
Rollinson confirmed it has been scheduled with a contractor. Question asked about power
for Christmas lights. Cllr S. Harris confirmed the power is on and working. Cllr M.
Rollinson confirmed the car park would close for the Christmas lights event. Event
organisers to display notices giving advance warning to the public of the date it will be
closed. Cllr M. Rollinson confirmed the public toilets would be open during the
Christmas lights event.
TO RECEIVE UPDATES FROM DISTRICT COUNCILLORS
Cllr M. Geaney advised that the main issue at the District Council at the moment is Local
Government Review, point to note is that the Parishes will be offered District Council
assets. Confirmed that the application for a Lawful use certificate – Hawthorns, was
refused by the District Council Planning Officer and the applicants did not have a right of
appeal but could submit a new application.
TO RECEIVE UPDATES FROM COUNTY COUNCILLOR
The legal consultation is in progress to make the speed limit on the A52 through the
village 40mph. Confirmed that the ward walk went well.
99/25 TO RECEIVE APOLOGIES were received and accepted from Cllr C.Wray
100/25 TO RECEIVE DECLARATION OF INTEREST IN ACCORDANCE WITH THE
LOCALISM ACT 2011
None.
101/25 TO RECEIVE DRAFT NOTES OF MEETING HELD ON THURSDAY 2025–
Were signed as a true copy, to become minutes. Proposed Cllr S. Harris seconded Cllr J.
King.
102/25 TO RECEIVE CLERK’S REPORT ON MATTERS ARISING AND UPDATES
FROM PREVIOUS MEETINGS – Confirmed that a Freedom of Information request has
been submitted to South Holland District Council requesting information in relation to
any Section 106 money being held for Health Care provision with a view to be able to
use this to provide an outreach service in the village.
103/25 TO RECEIVE CHAIR’S UPDATES
Cllr M. Rollinson confirmed that an update had been received regarding Twinning, there
has been a delay due to elections in Mauritius. Very keen to progress, planning a
Flinders’ trail. The Tourism Board will be in contact in due course.
104/25 TO DISCUSS QUOTES FOR THE LEAKING ROOF ON THE PUBLIC TOILETS
Three quotes were received, Advanced Roofing Fishtoft £6,360, Topline UK £6,240 and
Fibreglass Intentions £4,680. Resolved to proceed with Topline Uk as they offered the
longest guarantee for the work of 25 years. Proposed Cllr S. Walsh seconded Cllr N.
Campbell.
105/25 TO DISCUSS OPTIONS FOR ACCESS FOR THE CEMETERY GATE
Request made by Cllr J. King for this item to be taken into committee. Cllr M. Rollinson
accepted the request. Proposed Cllr J. King seconded Cllr S. Walsh.
106/25 TO RECEIVE AN UPDATE ON THE ASSET TRANSFER OF THE SKATEPARK
Cllr J. king confirmed that Cllr Bingham required an email from the Parish Council to
register their interest in the transfer of the Skatepark as an asset of community value.
Resolved that the Clerk would email Cllr Bingham.
107/25 TO RECEIVE AN ON THE SPEED AWARENESS SIGN FUNDING AND
INSTALLATION CRITERIA
Cllr S. Harris confirmed that Lincolnshire Community Foundation do hold money for this
type of sign and to contact the Foundation to discuss the funding application process.
Clerk to obtain costs of the solar powered reactive signs for the December Parish Council
meeting.
108/25 TO REQUEST SUPPORT: LIVES CHRISTMAS BIG GIVE CHALLENGE 2025
Support was expressed towards the initiative especially as Donington is a rural
community. Resolved to donate £250, which is match funded. Proposed Cllr S. Harris
seconded Cllr N. Campbell.
109/25 TO RECEIVE UPDATES OF COMMITTEES
a) Allotments – are all in good order.
b) Cemetery – Chair approved the quote of £300 for the cemetery hedge works
under delegated powers so the works could be undertaken as soon as possible.
Cemetery contractor has been requested to spray to prevent weeds next year.
Ongoing upkeep of Hunters Way to be added to the Cemetery Contractors list
going forward. Clerk to confirm when the cemetery contract is due for renewal.
c) Finance – to approve payments proposed Cllr S. Walsh seconded Cllr N.
Campbell
d) Human Resources – Cllr N. Campbell resigned as Parish Councillor. The process
will commence to fill the vacancy. Cllr N. Campbell to Chair the December
meeting. Cllr M. Rollinson thanked Cllr N. Campbell for all their work over the
years on the Parish Council. The Notice of Vacancy closes on 7 November 2025.
If no request for an election is received the Parish Council can co-opt to the
vacant position. Resolved to subscribe to TEAMS for Business package to allow
meetings to be recorded and transcribed. This would also provide a remote
meeting access facility if required in the future. Resolved to subscribe to an AI
note taker to also assist with the minutes of the meetings. Total cost of both
subscriptions would be £170. Proposed Cllr P. Lovell seconded Cllr S. Harris.
e) IDEA – A car was damaged as a result of the fireworks display. The details are
being dealt with through the Parish Council’s insurance company. The event
raised £1,910, which was less than last year. An awards for all grant of £13,000
was submitted for repairs to the play areas in the park and for a container for
storage.
f) Library – reported the library is still very busy. Further information is required for
the asset transfer application which Cllr J. King and Diane Fairweather are
working on.
g) Planning - H04-0970-25, Single storey side extension to existing annex Ashcroft
90 Bicker Road. Resolved that no comments were required.
h) Red Cow Paddock – Lincolnshire County Council confirmed that the access is
wide enough for vehicle access, concerns raised over access being wide enough to
be used by emergency vehicles. Architects are currently progressing right of
access with the landowner to allow a wider access to be achieved. The lease is due
for renewal on 29 January 2026. Resolved to renew for a further 12 months term
Proposed Cllr S. Harris seconded Cllr D. Hawkins.
110/25 TO RECEIVE MEMBERS REPORTS
SH – recently carried out some minor works to the toilet timer switch and replaced
broken toilet roll holder and soap dispenser. Suggested establishing a database of
contractors that could be contacted to undertake these types of small repairs who are
suitably qualified and insured.
JK – confirmed that LCC Highways will undertake the line repainting in the marketplace
car park, date to be confirmed.
PL – provided an update on the plaque for Liz Walker.
GL – reported a water leak near the chemist to Anglian Water.
JS – submitted the money from the market.
111/25 TO RECEIVE CORRESPONDENCE
Correspondence received from Amy Beckett, Interim Place Manager South & East Lincs
Councils Partnership - request for information on annual events for tourism. Clerk to send
details of annual events held in Donington. Received correspondence in relation to the
Armed Forces Covenant, resolved not to progress at this time. Generic.gov.uk emails are
now all set up, Cllrs reported they had not received the email to allow them to access the
new email inbox. Clerk to look into the issue. The Beacon Fen Energy Park notice has
been displayed on the notice board as well as the notice for the upgrade of the electrical
cable commencing 5 January 2026.
112/25 TO RESOLVE TO MOVE INTO CLOSED SESSION
Resolved to obtain a quote to undertake changes to the cemetery gate to provide access
for the disabled. Proposed Cllr S. Walsh seconded Cllr K. Geaney.
DATE OF NEXT MEETING – Thursday 4 December 2025
.